Frequently Asked Questions

Mahomet Recreation Department programs service a community of approximately 14,000 people on a fee base cost system due to the lack of a tax-supported Park District. The acceptance of late registrations right up to the start of the season has proven to be an unfair practice to staff, coaches, and players who were trying to organize not only a recreational, but an educational experience for our youth Similar to recreation agencies across the state and nation, the department established registration deadlines that would allow our small staff adequate time to form teams, secure and train the appropriate number of qualified volunteers, and obtain adequate t-shirts and equipment in a timely and cost-efficient fashion. These deadlines have been strictly enforced for the past five years – a procedure that has proven to be beneficial to staff and coaches as they prepare for the teams.  Any late registration will be added to a wait list (see "I missed a deadline" FAQ below for details on the wait list. 

There are several ways to help our department.  Volunteers are the backbone of the organization and nothing we do is possible without committed volunteers.  There are also financial needs, for more information on volunteer opportunities and sponsorship/donations contact us at mahometrec@mahomet-il.gov or call us at 586-6025.  Ask for Dan or Chris!

We are a of the Village Administration,unlike Park Districts, we rely heavily upon participant fees and donations from the community. Park District fees are lower because they receive a broader base of tax dollars to support and fund programs.

Because programs require ordering uniforms, supplies, time to organize, assign field/court space and hiring additional staff based on enrollment, Registration Deadlines have been established.

If a program deadline has passed, please contact the MPRD office regarding late registration. In some cases, we are able to accommodate those still wishing to participate.  A $10 per person, per program late registration fee will apply. There are no pro-rating of program fees for late registration. MPRD reserves the right to waive late fees for programs that have not met the minimum number of participants required to operate the program.  MPRD staff reserves the right to start a “wait list” at any point in time following a program deadline.    

A registration form must be filled out and submitted, without payment, to be placed on a wait list. When the registration is turned in, it is dated and time stamped. Players on the wait list will be used to fill team vacancies if and when they occur.  Once teams are posted and league play has begun, placement off of the wait list is extremely rare.  However, if a registered participant withdrawals from the program, the wait list will be considered.  Players will be taken in date order off of the wait list and a $10.00 late fee will be accessed. There is no guarantee that a child will be accepted off the wait list. Register early to avoid disappointment.  Registration is available 8-12 months in advance of any league program deadline.  No exceptions  to this policy will be made for late registrations.

A refund application form must be filled out and submitted to the Mahomet Parks & Recreation Department office in order to receive consideration for a refund. We cannot accept telephone Refund Application Requests for ANY Parks & Recreation activity. All requests must be made by mail or in person during regular office hours. • NO refunds on "league" programs once teams are set up and posted on our website. • NO refunds will be given after the start of the program. • NO refunds for certain special events. (i.e.; recreation trips, camps, clinics, contracted classes, etc.) All refunds will not include any online convenience fees and are subject to a $10 Administrative Service Fee (per registration). Except under the following circumstances: • Refund is initiated by the Park & Recreation Department • Doctor's note is submitted with Refund Application Form prior to the start of the program

Go to "Forms", then click "Park Forms & Documents". There you will find a Park Use Agreement (field rentals) & Pavilion/Multipurpose Room Rental Agreement Forms.

Anyone can do it, and there is a process. We ask all of our volunteers to submit a Background Information Form, which can be downloaded from this website (under forms) or can be picked up from the office. Once a form has been completed, we'll forward the information to Mahomet Police Department for review. Once approved, our volunteer coaches are selected based upon several factors, including past experience, department evaluations, and parent evaluations. Coaches are also asked to attend a training night for which we present sport specific coach training and communicate our philosophy and goals for the program.

Throughout the entire year there are always employment opportunities. From officiating to site supervisors to groundskeeping we have a number of opportunities available. All openings are announced right here on the website or you can give us a call anytime throughout the year to find out what needs we have! We are an equal opportunity employer and our wages are very competitve, apply today! Applications and Current Job Openings can be found under "Jobs" on this website.

Due to limited funding, scholarships are available for our 5 core youth programs: volleyball, baseball/softball, soccer, flag football and basketball. Participants eligible for consideration for scholarship are those that are currently participating in M-S School District’s reduced lunch program. Every registration will be verified with the School District to confirm eligibility. Because of limited amount of funding that is available for scholarships, all registrations will be processed on a first come, first serve basis. Mahomet Recreation grants two scholarships per child per MPRD calendar year, which consists of our volleyball - basketball seasons.

The current season's coaches contact information is available right here on the website under "Rosters" to your left. Find your team and you'll find your coach!

Our department chooses not to post the information of our participants to protect their privacy and limit the exposure of our customers on the internet.

Coaches will contact their players after they have had a coached meeting with the Athletics Coordinator. This meeting is typically 2-3 weeks after the deadline. Occasionally, a team may still be in need of a coach and practices would be on hold until a parent or volunteer steps forward.

Outdoor sports(soccer, flag football, t-ball, softball, and baseball), practices are scheduled by the coach.Mahomet Parks and Recreation reserves School District and Village Facilities for practices and / or games. This information is passed onto the coach and they are allowed to schedule their teams practices as they see fit.

No requests are guaranteed. To help ensure balanced teams, the only pairing requests that are honored are those of the children of 1 head coach with 1 assistant coach. Furthermore, consistent with our philosophy, we want to encourage social development (i.e. make some new friends). Finally, often times when such requests are made the coach/child requested may not be coaching/participating or is in a different age group.  Any Requests made at registration for certain teammates, coaches, etc. are discouraged and NEVER guaranteed.

Please read the information below carefully before filling out registration form:

* Programs will be filled on a first come, first served basis.

* All programs will have a minimum and a maximum enrollment. MPRD reserves the right to cancel or combine programs with low enrollment.

* All payments must be PAID-IN-FULL at time of registration.

* Registrations can be made online, by mail, or in person during regular office hours. There is an after hours drop box by the front door of the MPRD Office or the white drop box on the drive just east of the Village Admin. Building. They are available 24/7. Place in an envelope and write: Attention Parks & Rec. (Scholarships are available for volleyball, baseball/softball, soccer, flag football and basketball. Please see our Scholarship Policy on page 5 for additional information.)

* Mail in registrations with registration form and full payment made out to MPRD. Mail them to: Mahomet Parks & Recreation Department, PO Box 259, Mahomet, IL 61853

* Online registrations - there is a convenience fee of approx. 3% + 30¢ per transaction that our PayPal payment provider charges.

* Participants will not be allowed to “play-up” or “play down”. MPRD recognizes that children come in all sizes and skill levels, but it is our policy to always place participants on teams with children of their same grade.

* In most cases, Non-residents will pay an additional fee for each program for which they register.

* Waiting lists will be formed after a program is filled or deadline has past. There is a $10.00 late fee/participant accessed to those participants taken off the waiting list and have registered after the deadline date.

* If the program is full, your check will be returned to you and you will automatically be placed on a waiting list.

* We cannot accept telephone registrations for ANY Parks & Recreation activity.

* The Parks & Recreation Department works hard to schedule programs at your convenience, however, under extreme conditions reserves the right to change facilities, time, dates or instructors. We do our best to notify participants of changes in advance.

* If a Parks & Recreation program is scheduled at a school facility, school programs have priority.

* The Park & Recreation Department reserves the right to adjust any incorrect program fees that were due to printing errors.

* A $10.00 service charge will be assessed for any returned check and any future registrations will need to be paid in cash.

* Attendance in our programs is limited to registered participants only.

* Recreation programs are designed for specific age or grade groups. Participants must be the age or grade designated on the registration form. Birth certificates may be requested.

* For league programs, no outside scheduling or travel is allowed unless authorized by the department.

* The Village of Mahomet and the Parks & Recreation Department assumes no responsibility for personal injury or loss of personal property for anyone attending or participating in a Parks and Recreation Department sponsored event or activity.